Vendor Agreement for Fodo Global Language Services
Effective Date: [1st February 2025]
This Vendor Agreement (“Agreement”) is entered into by and between Fodo Global Language Services (“Company”, “we”, “our”, “us”), a global language services provider, and the vendor (“Vendor”, “you”, “your”) whose details are provided below.
This Agreement outlines the terms and conditions governing the relationship between the Company and the Vendor for the provision of language and related services, including but not limited to translation, transcription, editing, video production, quality assurance, and other services.
By entering into this Agreement, the Vendor agrees to abide by the terms outlined herein.
1. Services Provided
The Vendor agrees to provide language services as outlined in the service order or statement of work (SOW) issued by Fodo Global Language Services. These services may include, but are not limited to:
Translation
Subtitling
Transcription
Writing
Editing
Proofreading
Video Production
Video Editing
Quality Assurance (QA)
Linguistic Validation
MTPE and MTPE QC
Language Coaching
Other agreed-upon services
2. Term of Agreement
This Agreement will begin on the effective date and will continue until terminated by either party as outlined in Section 8 of this Agreement. Either party may terminate this Agreement with written notice as per the terms specified.
3. Vendor Responsibilities
The Vendor agrees to:
Perform the services in a professional, timely, and efficient manner.
Ensure that all deliverables meet the required quality standards and comply with the specifications outlined by Fodo Global Language Services.
Meet the agreed-upon deadlines for delivery of work.
Maintain confidentiality regarding any confidential information received from the Company, including client data, project details, and any proprietary information.
Provide invoices for completed services in accordance with the payment terms outlined in the service order or SOW.
4. Compensation and Payment Terms
The Vendor will be compensated for services rendered as per the agreed-upon rates, as detailed in the service order or SOW.
Payments will be made in accordance with the payment terms specified in the invoice or service order (e.g., upon completion of the service, monthly payments, etc.).
Invoices should be submitted promptly upon completion of the work. The Company reserves the right to withhold payment if services are not completed to the specified standards.
Payments will be made via the method outlined in the service order (e.g., wire transfer, PayPal, etc.).
5. Intellectual Property
All intellectual property rights associated with the services provided, including but not limited to translation materials, written content, and video files, will remain the property of Fodo Global Language Services or the respective client.
The Vendor agrees to transfer any intellectual property rights related to the work delivered to the Company or the client, as applicable, upon receipt of payment for services rendered.
The Vendor shall not use, reproduce, or distribute any materials related to the project without prior written consent from the Company.
6. Confidentiality
The Vendor agrees to maintain confidentiality with respect to all proprietary information, client data, and project-related details that are disclosed during the course of the Agreement. This includes, but is not limited to:
Client information
Project documents and materials
Trade secrets
Internal processes and methods
The Vendor shall not disclose any such information to third parties without the prior written consent of Fodo Global Language Services.
7. Quality Assurance and Revision Process
The Vendor agrees to deliver high-quality services in line with the specifications outlined in the service order.
If a client requests revisions, the Vendor agrees to make corrections within a reasonable timeframe, at no additional charge, unless the revisions are outside the scope of the original agreement.
If the Vendor fails to meet the quality expectations, Fodo Global Language Services reserves the right to withhold payment until the work meets the agreed-upon standards.
8. Termination of Agreement
This Agreement may be terminated by either party with written notice in the following circumstances:
If the Vendor fails to deliver work as agreed or breaches any of the terms outlined in this Agreement.
If either party gives [X] days’ written notice of termination for any reason.
If the Company deems the Vendor’s performance unsatisfactory or fails to meet the quality standards outlined.
Upon termination, the Vendor will be entitled to payment for services rendered up to the point of termination, provided that the work meets the agreed-upon standards.
9. Independent Contractor Status
The Vendor is an independent contractor and not an employee of Fodo Global Language Services. The Vendor will have no authority to bind the Company or enter into any agreements on behalf of the Company.
10. Indemnification
The Vendor agrees to indemnify and hold harmless Fodo Global Language Services, its officers, directors, employees, and agents from any claims, liabilities, or damages arising from:
The Vendor’s breach of this Agreement.
Any errors or omissions in the work provided by the Vendor.
Any infringement of intellectual property rights related to the work provided by the Vendor.
11. Dispute Resolution
In the event of a dispute between the Company and the Vendor, both parties agree to attempt to resolve the issue through informal negotiations. If the dispute cannot be resolved informally, the parties agree to seek mediation or arbitration before taking legal action.
12. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of [Insert Jurisdiction]. Any disputes shall be resolved in the competent courts of [Insert Jurisdiction].
13. Miscellaneous
Force Majeure: Neither party shall be held liable for failure or delay in performance due to circumstances beyond their reasonable control, such as natural disasters, acts of war, or other unforeseen events.
Amendments: This Agreement may be amended or modified only in writing and signed by both parties.
14. Contact Information
For any inquiries related to this Agreement, please contact:
Fodo Global Language Services
United Kingdom Address 2nd Floor, College House, 17 King Edwards Road, Ru LONDON
legal@fodogloballanguageservices.com
+447367552147